Get Free Template Emails

Emailing can be the most time-consuming client management task, so using templates reduces the time you need to spend emailing.

Just select your template, add in the unique content, and press send!

I have 99 email templates. Ha, yes 99!

Template Emails You May Want

This is a list of some of my email templates. The bolded ones are the ones you can get access to.

Response to initial questions (For people who contact me directly instead of filling out "request quote" form. Includes answers to the most common initial content questions—I delete any section they don't need—then directs them to fill out the form on my site)
Quote request received (This is where I let them know I've received their form and when they can expect the proposal)
Editing proposal (This is where I give them their quote and time frame)
Editing proposal 2: proposal if getting both services in separate rounds
Editing proposal 3: proposal for picture book requests
Follow-up to no sample request (For people who contact me directly, and I direct them to fill out form and they don't. I follow up with them once)
Study craft before editor (For authors who request a quote but their manuscript isn't ready. I give them advice and recommended resources to help them get it ready)
3-day, 7-day, and 14-day follow-up (Follow up after I send proposal if don't hear back from them)
Follow-up postponed project (For authors who said they wanted to hire me but needed to postpone for whatever reason)

Process email 1: Process and final deadlines (For nonfiction, if they choose to hire me, I then explain the process, have them select dates for the second round, and offer to book their proofreader)
Process email 2: Process and final deadlines (separate rounds)
Process email 3: Fiction process and contract (With fiction, they don't select a date for their next round, as they first need to see their feedback to see how long it will take them, so I just explain my process, attach the contract, ask them some editing preferences, and offer to book their proofreader)
Process email 4: Fiction process and contract (separate rounds)
Editing contract, nonfiction (This is only for nonfiction since with fiction, I attached the contract in the process email. I attach the contract and have them select some editing preferences for the style sheet)
Your next steps (I list the steps that come after editing and offer to write their book description or author bio. This comes with a full packet guide that gives tips for each step and recommended service providers)
Checking in (The day before I'm set to start their manuscript, I check in to see if they will have the manuscript to me by tomorrow)

In these emails, I return their edited manuscript and explain how to handle the revising process.

Edited nonfiction manuscript (sent for either combined package or round one of separate package)
Copyediting nonfiction round finished (sent for round two if they got separate rounds)
Fiction edited manuscript (sent for combined package or round one of separate package)
Fiction copyedited manuscript (sent for round two if they got separate rounds)
Picture Book edited (sent for picture book projects)

Final is ready: notifying them that I have finished the final pass and will release after they have paid in full
Final: sending the final pass of the manuscript
How we can help each other: listing ways we can help each other (this is where I ask for a review and if I can include their book in my portfolio); sent a week or so after I finished their project
Did you publish your book: sent if it has been awhile and I haven't heard or seen the published work

Referred for editing services (sent to the person whom I was referred to)
Editing services for (cold emailing a fiction publishing company)
Editing services for (cold emailing a nonfiction publishing company)
Response to EFA Job Ad (responding to job posted on the EFA job board)
Marketing to current clients
- post-holiday, unexpected opening
- this email template is different than the others; it contains various ideas for sending out these emails
Referral bonus (sent to people who referred me work that ended up hiring me)
Happy New Year (sent to all clients whose books I edited in the previous year)
Cross promoting services (Sent to potential strategic partners. I include my editing one sheet that links to samples of my work and rates so they can feel confident, or not, recommending me. Then I also explain how I will promote their services)

These emails are for my husband to send out (I have instructions for him) in case I am incapacitated and unable to interact with clients.

My projects emergency: sent out to current clients
Subcontracted projects emergency: sent out to current clients working with me and my team
Subcontracting team emergency: sent out to my editors
Proofreading team emergency: sent out to my proofreaders

I also have the following template email categories

You can use the content of these emails to help springboard ideas for your own email templates.